Requests for use of the meeting rooms should be made to
the library director at least seven (7) days in advance of the scheduled
activity. Meeting Room Policy Guidelines & Regulations:
The library has a large meeting and a smaller multi-purpose room available to non-profit organizations and/or local non-political, civic groups, free of charge.
The meeting and multi-purpose room may be used by commercial organizations and agencies at a designated fee as indicated below under "Fees."
Library sponsored or related activities will have priority over other requests.
The rooms ARE NOT available for private parties or social gatherings. The rooms are to be used by responsible community groups or agencies devoted to educational, cultural or civic activities.
The meeting room facilities meet the qualifications of the Americans with Disabilities Act (A.D.A.)
General Rules & Conditions:
Requests for use of the meeting rooms should be made to
the library director at least seven (7) days in advance of the scheduled
activity.
The authorized representative must sign a contract prior
to the use of the meeting or multi-purpose room indicating that they have read
and understood the meeting room policy guidelines and regulations.
Use of the restrooms and kitchen facilities and meeting
room equipment and furnishings is permitted. Proper care and handling of
these items is required.
Smoking and alcoholic beverages are PROHIBITED.
The authorized representative assumes all liability for damage to or loss of
library property while on the premises.
Misuse of the facilities will mean PERMANENT
revocation of the group's meeting/multi-purpose room privileges.
Maximum capacity, per order of the fire marshal, is
required.
Meetings or activities may start as early as 9:30AM,
Monday thru Saturday (except July & August when the library is closed
an Saturdays).
All activities must be over by 7:45PM on Mondays, Tuesdays & Wednesdays; 5:45PM on Thursdays,
4:45PM on Fridays; 1:45PM on Saturdays.
For safety and security reasons, individuals associated
with the group or organization are not allowed to wander around the library
while the group's activities are underway.
Be it noted that the library cannot guarantee on-going
usage of any specific rooms, equipment or organizations that meet on a regular
basis.
Fees:
A fee of one hundred ($100.00) dollars will be paid to the
library for use by commercial groups for a period of over four (4) hours.
A fee of fifty ($50.00) dollars will be paid by a
commercial group for four (4) hours or less.
Fees must be paid prior to use of the room.
Cancellations:
If the scheduled meeting is cancelled for any reason, the official
representative will receive a refund or may reschedule to another time.
Revised by the Library Board of Directors on February 21, 2007.